Job Description

Special Events Coordinator

The Role

The Special Events Coordinator reports to the Director of Advancement. They work collaboratively across the organization to create strategically-focused fundraising and stewardship events, including the Foundational Dinner, Mahjong for a Mission, State of Education, and happy hours, with the goals of elevating Houston Classical Charter School’s brand, expanding HCCS’ impact in the community, broadening HCCS’ reach, and maximizing event revenue. This position will work closely with the Director of Advancement, CEO, and Strategic Partnerships Committee to ensure that fundraising goals are met.  

Essential Job Duties & Responsibilities

• Collaborate across the organization to create, plan, and execute signature events including selecting thematic concepts, building event timelines, setting fundraising goals, preparing budgets, and analyzing revenue results.
• Partner with the Director of Advancement and CEO to select the volunteer chairs for each event; support the chairs through the event process, ensuring alignment of the chair’s and HCCS’ goals.
• Broaden corporate giving by identifying new corporate partnerships. 
• Manage, cultivate, and solicit a curated portfolio of event donors while identifying new prospects. 
• Supervise the solicitation of in-kind contributions for signature events.
• Build and maintain long-term, strategic relationships with event vendors,
  media partners, sponsors and community partners.
• Collaborate with the Director of Advancement to develop superior cultivation and stewardship events.
• Coordinate correspondence including, but not limited to, underwriter letters, invitations, thank you letters and post event materials.
• Coordinate all on site logistics on event day, including load in, set up, check in, breakdown of vendors, load out, etc.
• Oversee the development and management of event budgets, ensuring fiscal responsibility and alignment with organizational objectives
• Research, coordinate, report on, and execute all elements of catering, entertainment, event logistics, event run of show, guest lists, check-in, audio-visual needs, lighting, favors, programs, remarks, in-house bar packages, and photographer
• Create and update event documents such as timeline, BEO and diagrams
• Serve as a contact and representative for external fundraising and networking events to increase brand awareness and connect with key organizations/individuals 

Requirements

• Bachelor’s degree with 2-3 years of successful non-profit or special event experience required.
• Proven success conceptualizing, organizing, executing, and fundraising for major events required, preferably in a non-profit environment.
• Must have experience in an environment where accuracy, attention to detail, and responsiveness to chairpersons, committee members, board members, and vendor partners was achieved.
• Excellent written and verbal communication skills
• The ability to prioritize, multi-task and follow through with minimal direction required.
• Prior experience in event publicity or managing press relations is desirable. 
• Ability to work some nights and weekends as needed for fundraising and stewardship events.

Location: In person

Salary & Benefits

The salary range for this position is $65,000 - $78,000. Houston Classical offers comprehensive and affordable health benefits, including medical, dental, and vision insurance, and retirement benefits. Generous paid time off including vacation/sick pay and scheduled holidays. Consistent professional development opportunities to grow your skill set.

Apply 

To apply, please send a resume to Hannah Richard-Molina, Director of Advancement, at [email protected] . 

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